Med Spa & Aesthetic Clinics
Your patients aren't gone. They just stopped hearing from you.
Most aesthetic clinics lose 40–60% of patients after the first treatment, not to competitors, but to silence. We build AI systems that bring them back, fill your calendar, and handle the follow-up your front desk doesn't have time for.
30 minutes · your custom AI Scorecard within 24 hours of our call.
Recognize your week?
Your front desk is running your reactivation. That's why it's not happening.
Lapsed patients cost nothing to reactivate
01 · The problem
They already trust you. They already know your work. A single well-timed message returns $400–$1,200 in revenue, but someone has to send it.
Post-treatment silence loses the relationship
02 · The problem
After Botox, filler, or a laser treatment, most clinics go dark. No check-in, no rebooking prompt, no next-step offer. Patients don't come back. They drift.
Your CRM has the data. Nobody's using it.
03 · The problem
Every patient visit, treatment history, and lapse window is in your system. AI can turn that into automated, personalized outreach. Right now it's just sitting there.
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Lapsed clients, today
- Month 1 A client's treatment window passes.
- Month 3 Nobody reaches out to rebook.
- Month 5 They book somewhere else.
Lapsed clients, with a workflow
- Week 1 The reactivation list is ready each week.
- Week 2 You approve the outreach.
- Week 3 Booking follow-ups go out on schedule.
What you get back. The spreadsheet of lapsed clients. Rebooking texts written by hand. No-show follow-ups.
Illustrative example. Nothing goes out without your approval.
What we'd build
Six systems every aesthetic clinic needs.
Patient Reactivation
01
Automated outreach to lapsed patients at 30, 60, and 90-day windows. Personalized by treatment history, not a blast email.
Post-Treatment Follow-Up
02
Check-in messages after every treatment, timed to the procedure. Results check, rebooking prompt, care instructions, all automated.
Booking & Confirmation Flow
03
Appointment reminders, intake forms, pre-care instructions, and no-show follow-up, without your front desk managing it manually.
Upsell & Cross-Sell Triggers
04
AI identifies patients likely to be interested in add-on treatments based on their history and sends timely, relevant offers.
Review & Referral System
05
Automated review requests at the right moment. Referral prompts sent to your highest-satisfaction patients. More 5-star reviews, less manual ask.
Clinic Ops Dashboard
06
A live view of patient reactivation rates, revenue recovered, and campaign performance, so you always know what's working.
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Six clients due
- Client AService due in two weeksLAST VISIT SEP 18Draft ready
- Client BService due this monthLAST VISIT SEP 29Draft ready
- Client CBooked alreadyNEXT VISIT NOV 3Skipped
No medical advice · Initials = staff
Med spas
Rebooking reminders your staff reviews
Clients due for a visit get a friendly note. Staff read each one before it goes. No medical advice.
How it works
Your own AIOS, set up for your clinic.
We map your patient flow, identify where revenue leaks, and build AI automations that run in the background, no new apps for your staff to learn.
Your Scorecard
01 · FREE SCORECARD CALL
On a free 30-minute call, we map your patient journey (booking, follow-up, lapse windows, reactivation gaps) and send you a custom scorecard within 24 hours of our call showing exactly where revenue is leaking.
Set up with your team
02 · BUILD IT WITH YOU
We build your reactivation and follow-up systems, connect them to your existing booking software and CRM, and test every trigger before go-live. Your first workflows go live at setup, and the rest switch on over your first 90 days.
We keep it working
03 · RUN
Your AI workforce runs daily: sending reactivation messages, booking confirmations, and follow-ups. We monitor, report, and keep improving what's working.
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Questions, answered.
What AI systems do you build for med spas?
We build patient reactivation systems, post-treatment follow-up sequences, booking reminders, lapsed patient outreach, upsell triggers, and review request automation (all connected to your existing booking software and CRM.
How does patient reactivation work?
We identify patients who haven't visited in 30, 60, or 90+ days and send them personalized, automated outreach based on their treatment history.
What is the free AI strategy call for med spas?
It's a free 30-minute call where we map your patient journey, identify your biggest revenue leaks, and send you a custom AI Scorecard within 24 hours of our call showing what to fix first) no pitch, no prep needed.
Start here
Find out where your clinic leaks.
Book a free 30-minute AI strategy call. We map your patient flow live and you get a custom AI Scorecard within 24 hours of our call: a clear picture of where your clinic leaks and what to fix first. A free 30-minute conversation, followed by a personalized written scorecard within 24 hours of the call. Keep the recommendations whether or not you work with SierraWorks.
Start free today→Free · Yours to keep · No obligation